PCO Licence Application
Download the main PCO Licence Application Forms here. If you meet the requirements for being a PCO Licence holder in London then please Click here to download the Main Application Form PHV/203 and the Medical Declaration Form PHV/204.
Please also visit our main website at www.pco-licence.com
You can call TfL and request the application forms to be posted out to you. This can take up to 3 weeks to arrive. Alternatively, give us a call and avoid any delays or mistakes and we’ll submit your entire application for you. We can Fast Track your application and get you licensed with 3-6 weeks. Please see our PCO Packages Page.
What will I get sent in the PCO Licence application pack?
- Envelope – This is to send your completed application forms back to TfL.
- PHV/203– This is the actual application form which has a handy checklist to help you make sure nothings missed out when you return it to TfL.
- PHV/204 – This is the Medical Declaration form which needs to be completed and stamped by your GP when you have your medical check done.
- A breakdown of all the fees
- Topographical Test Information Sheet– This details what you need for your Topographical Test.
- Post Office ‘Check and Send’ Service – If you are sending your application from a post office in the Greater London Area then you can pay £7.50 at the desk. Please note the Post Office are not familiar with the current TfL requirements and cannot ensure your application meets the required standard.
- DBS Disclosure Form – This must be completed and will detail any criminal convictions you may have which could affect your job as a private hire driver. You have the option to do a paper application or the on-line application.
What do I need to send back?
Here’s what you need to include in your envelope
- PCO Licence application form (PHV/203) including your DBS reference number.
- Medical form (PHV/204) signed and stamped by your GP (doctor)
- Application Fee (PHV/207 – £250)
- A photocopy of your DVLA driving licence or EEA driving licence and GB counterpart
- A photocopy of your passport or other proof to show you have the right to live and work in the UK
- A photocopy of the certificate showing you have passed the Topographical Test
- Passport photograph for your new licence
How long does it take to get my PCO licence?
It can take 16 weeks or more for your application to be processed and it’s worth noting that renewal applications are always processed before the existing licence expires so there is no definite timescale to how long it takes. To Fast Track your application please give us a call on 020 3780 1055.
If you go it alone you risk the application being delayed. Other delays can be put down to the wait for your DBS Check as it’s not only minicab drivers who need to be checked, but teachers, nurses, etc + the fact that there are so many application being received at TfL.
Where is my application form? Where is my licence?
If you have waited 10 days and still not got your application form or if you sent your completed forms off months ago and want to keep track and know how your application is proceeding then please contact Transport for London using the details below:
Telephone: 0343 222 4444 (08:00 to 17:00 Monday to Friday except Bank Holidays)
Fax: 020 3054 3160
What happens if my application is refused?
If you have met all the PCO licensing requirements, and completed your application form correctly, you will hopefully be the recipient of a PCO licence, but if this is not the case and your application is refused then you will be informed of this in writing by Transport for London (TfL) and the letter will include:
- Confirmation that your application has been refused.
- The reason for the refusal.
- Your right to appeal the decision which includes what you need to do to appeal and the time in which you have to do it.
You may simply have filled in your application form incorrectly but it could also be something more serious with perhaps something coming up in your DBS check . Read through the reason for the refusal and if you think you think this is the wrong decision then make sure you use your right of appeal, and make sure you do this as soon as possible.
Refund of application fees
If the refusal is upheld then you will only get a refund for the portion of your fee relating the to the ‘grant of licence’ which is £100 of the total £250 as the application fee and the CRB fees are non-refundable. We strongly advise all applicants to give us a call before making the application in the first place, this way we can gives you the heads up on any potential drawbacks (if any).
Want to know more?
All the information you need to make your PCO licence application is on this website. Please explore the rest of the site using the menu at the top of this page.